Using IEEE PDF eXpress™

Process Overview

Go to IEEE PDF eXpress website (http://www.pdf-express.org), and:

1. Create a IEEE PDF eXpress account, entering basic contact information; gets confirmation of account creation email.
2. Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.
3. Submitted PDFs are Checked for IEEE Xplore®-compatibility; source file(s) are Converted to IEEE Xplore-compatible PDFs.
   
   If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF fails, a PDF Check report is attached to the email. Author goes to account and clicks "Understanding the PDF Check Report" for solutions.
   
   If source is submitted: you will receive the IEEE PDF eXpress-generated PDF as an attachment, and through your IEEE PDF eXpress account. Review PDF to ensure that it views on screen and prints as you intended.
   
   
4. If necessary, revisions may be submitted (PDF or source); return to Step 2.
   
   Make sure that there are no grammatical, spelling,
   or content errors in articles prior to submitting to PDF eXpress.
   
   
5. When you have an acceptable, IEEE Xplore-compatible PDF, submit this final PDF to the conference.

PDF eXpress is NOT a file collection site.
Your conference's website or main contact should provide information on where to send your IEEE Xplore-compatible submission.

Supported Browsers

The following browsers are recommended to use IEEE PDF eXpress:

• Netscape 6 and higher
• Internet Explorer 5.5 and higher

Creating your IEEE PDF eXpress Account

First, click on "First time logging in? Click here". Next, fill in your:

• Conference ID (as provided by your conference's website or email)
• Email address (IEEE PDF eXpress will send notices to this address)
• Repeat email address (for confirmation)
• New password (you will be asked to confirm this password on the next screen)

Click Continue, and fill in the required information. The phone number is especially important, if a problem arises with email or internet systems. Click Continue, and you should see the account confirmation on screen. You will also receive an email confirming the account setup. If you do not receive this email within 24 hours, contact PDFSupport@ieee.org.

Once you have created your account, you can login anytime to submit PDFs for Checking, or source files for Conversion to PDF.

Uploading Files

Login to your account, and click on the "Create New Title" button, located beneath the Title Status Table. Enter the title of your submission in the field provided, and then click either "Submit PDF for Checking" or "Submit Source File(s) for Conversion". The next screen will allow you to upload your file.

At any time, you may alternate between submitting PDFs and source files for one title, up to the maximum number of Checks and Conversions allotted per title. Never submit a revision to an existing title by clicking Create New Title. If you use up all of your Checks and Conversions for a title, contact PDFSupport@ieee.org.

Revising your Submission

Click on the "Try Again" link for the paper you want to change. Remember that you may submit either a PDF or source file(s), until you reach the maximum PDF Checks/Source File Conversions, for that title. If you reach both maximums for a title, contact PDFSupport@ieee.org.

Never Create a New Title for a submission already in the IEEE PDF eXpress database!

*****Checking PDFs with IEEE PDF eXpress*****

Acceptable File Types for Checking

IEEE PDF eXpress checks only PDFs for compatibility with the latest IEEE Xplore PDF Specification. No other file types will be accepted.

PDF Check Report

After submitting a PDF to IEEE PDF eXpress, it will be reviewed, and a report will be generated and sent via email to the address provided for your account. The email either will confirm that the PDF is compatible, or that the PDF is not compatible, and the PDF Check Report will be attached.

If your PDF contains errors, go to your IEEE PDF eXpress account and click Understanding the PDF Check Report, for information on what the report means, and how to fix the problem(s) found.

If you are able to fix the problem(s) yourself, go to your account, click Try Again, and submit your new PDF (that you've fixed or recreated) for Checking.

If you are having trouble, you may submit source file(s) for Conversion. You may also contact IEEE PDF Support at pdfsupport@ieee.org for additional help in making IEEE Xplore-compatible PDFs, and to answer questions about the IEEE Xplore PDF Specification.

*****Converting Source Files with IEEE PDF eXpress*****

Acceptable File Types for Conversion

IEEE PDF eXpress converts the following application formats to PDF:

• Microsoft Word
• WordPerfect
• Rich Text Format
• Freelance
• (La)TeX (A DVI and supported image files must be included in a compressed archive)
• PageMaker (images should not be embedded, included with main file in a compressed archive)
• FrameMaker
• Word Pro
• Quark (*.qxd and images files must be included in a compressed archive)

Reviewing your PDF (Converted by IEEE PDF eXpress)

When your PDF is ready, you will receive an email with the PDF eXpress-generated PDF attached.

You may review the PDF attachment, or view it through your IEEE PDF eXpress account. You will need Adobe Acrobat Reader 4.0 or later.

NOTE for online review: Some browsers cache the older version(s) of your PDF. To ensure that you are viewing the current version of your PDF, clear your browser's cache. To clear cache from the window displaying your PDF, select "View" from the browser's toolbar; press & hold the "control" key and select "Refresh" from the drop down list.

You are reviewing your PDF to ensure it looks as it did in the source file you provided. Pay close attention to special characters, as these may not convert correctly.

Printing your PDF and reviewing the hard copy is also recommended.

Requesting a Manual Conversion

If your IEEE PDF eXpress-generated PDF is showing errors not found in the source, you can Request a Manual Conversion. You will be asked to provide specific information about what is wrong with the PDF (include figure and page number references, etc.) Your source file will be sent to our Technical Support team for special handling.

The Request Manual Conversion link becomes active once the PDF conversion is complete.